Free tool · 10-dimension audit
How clean are your books, really?
We score your QuickBooks across 10 dimensions — reconciliation lag, vendor categorization, AP/AR aging, W-9 readiness, audit trail, and more. Here's what the report looks like across three real scenarios. Toggle to see how your numbers might land.
Sample report · Acme Consulting LLC · Report ID NS-QHS-8821
Composite of 10 dimensions, weighted
Your books need attention before tax time
Several reconciliation gaps and categorization inconsistencies are creating risk and probably costing you money. The good news: nothing here is unfixable. Most of these issues compound the longer they sit, so the sooner the cleanup, the easier it gets.
10 dimensions audited
Bank reconciliation lag
How current are your bank reconciliations?
Last bank reconciliation was 87 days ago. 2 of 4 accounts have never been reconciled this fiscal year.
35/ 100Chart of accounts cleanliness
Account structure, duplicates, and unused accounts.
12 duplicate or near-duplicate accounts. 18 unused accounts cluttering reports.
48/ 100Vendor categorization consistency
Are the same vendors being categorized the same way?
Same vendor (Home Depot) categorized 4 different ways across 23 transactions. 8 vendors flagged for inconsistent treatment.
42/ 100AP / AR aging health
Outstanding payables and receivables on the books.
AR avg age 67 days · AP avg age 31 days. $14,200 in receivables over 90 days — likely uncollectible.
55/ 1001099 / W-9 readiness
Contractors with missing W-9s, 1099 risk.
6 of 9 contractors are missing W-9s. 1099 issuance at risk for the year.
28/ 100Undeposited funds balance
Funds stuck in the undeposited holding account.
$3,400 sitting in undeposited funds for 45+ days. Suggests deposits not being matched to bank.
70/ 100Audit trail completeness
Edits, deletions, and missing detail on transactions.
11 transactions edited after reconciliation. 3 deleted invoices with no replacement.
65/ 100Cash vs accrual consistency
Reporting basis matches your bookkeeping method.
Cash basis used consistently. No accrual-vs-cash flip-flops detected.
78/ 100Recurring transaction tagging
Subscriptions, payroll, rent properly recurring.
Only 4 of 11 recurring transactions properly tagged. Subscriptions appearing as one-off charges.
60/ 100P&L vs Balance Sheet sanity
Owner equity, retained earnings, and reconciling totals.
Owner draws ($28k) not reconciled against equity. Retained earnings doesn't match prior year close.
52/ 100
Top fixes — in order of impact
- Reconcile the 2 unreconciled accounts immediately. 87 days of unreconciled activity is the single biggest risk on this report — every other number downstream is suspect until this is fixed.
- Collect the 6 missing W-9s before Q4. Without them, 1099 issuance will be late or wrong, which triggers IRS penalties.
- Standardize Home Depot (and 7 other) vendor categorization. Pick one account per vendor and bulk-recategorize back-period transactions. This is also where missed deductions hide.
- Write off or follow up on the $14,200 in 90+ day AR. If uncollectible, recognize the loss now, not at year-end.
- Reconcile the $28k in owner draws against equity so the balance sheet ties out.
Want this report on your real books?
15 minutes to walk you through what we'd actually fix and what it'd cost you in time vs. money. No pitch, no pressure.
This is a sample report template. Real reports are generated from a read-only QuickBooks Online connection — we never make changes to your books without your explicit sign-off.